Alaska School Nurses Association Bylaws

The mission of the Alaska School Nurses Association is to support school nurses and school nursing in Alaska.
Revised 2009

Article I - Name

Article II - Goals

The goals of the Association shall be:

Section 1. To operate as a professional organization for the school nurses in the state of Alaska, on a non-profit basis.

Section 2. To promote and advance the quality of school health services and health education throughout the state.

Article III - Affiliation

Section 1. The Association shall be an affiliate of the National Association of School Nurses.

Section 2. The Association shall be an affiliate of the Alaska Nurses Association.

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Article IV - Membership and Dues

Section 1. Eligibility: Active membership in the Association shall be open to any professional nurse who meets the requirements for School Nursing in the State of Alaska, and who is in compliance with such other qualifications or requirements set forth in these bylaws.

Section 2. Instatement: Any person eligible for membership shall become a member upon payment of the applicable dues.

Section 3. Classification: There shall be seven classifications of membership: Active, Associate, Retired, Student, Business/Professional Organization, Member-At-Large and Honorary.

Active Members

1. To qualify for Active membership in ASNA one must:
   1. be a registered professional nurse:
   2. have as their primary assignment, the administration, education, or the provision of school health services.
2. Any retired member who desires to remain in the Active membership classification shall be required to pay full Active dues and upon payment of dues, shall be granted Active membership privileges.
3. Associate members shall be: Any registered professional nurse who is not eligible for active membership, but who serves a school, upon payment of dues, shall be an associate member.
4. Retired members shall be: Any school nurse who is a member of ASNA, upon retirement, shall be eligible to become a retired member, upon notification to the ASNA Executive Board.
5. Student members shall be:
   1. Students of a school of professional nursing, not employed as a school nurse on a full or part time basis.
   2. Student membership shall not be granted to a person who has previously attained or been eligible for Active status.
   3. Student membership status shall not be renewed more than once for a graduate nurse.
6. Institutional members shall be:
   1. Those Corporations or persons who desire to support the goals of the Association and whose members are not eligible for Active or Associate membership in the Association.
   2. Granting of a Corporate/Business/Professional Organization membership shall in no way bind the Association to support philosophies or policies of any Corporate/Business/Professional Organization.
7. Member-At-Large shall be: Persons who hold a special interest in or who are working with ASNA and who do not fit in to any other ASNA membership Classification.
8. Honorary member shall be: Any ASNA member who has achieved honorary member status with the NASN shall also be entitled to membership in ASNA.

Section 4. Rights - Active members shall be entitled to exercise full membership rights.

Section 5. Rights - Restrictions

1. Associate, Retired and Student shall have all the privileges of membership, except the privilege of voting and holding office.
2. Corporate/Business/Professional Organization and Member-at-large members shall have all the privileges of membership except those of voting, holding office, and serving on a committee.

Section 6. Dues - Annual dues shall be established by the governing body.

Article V - Fiscal and Membership Year

Section 1. The fiscal and membership year of the Association shall be from April 1 through March 31.

Section 2. Audits: the financial records of the organization shall be audited annually by three members, representing a minimum of two districts.

Article VI - Officers of the Executive Board

Section 1. Composition: The elected officers of the organization shall be President, Vice-President, NASN director, Secretary, and Treasurer. The immediate Past-President will remain on the board for one year. These officers shall be designated as the Executive Board.

Section 2. Eligibility: Only active members of the Association for at least one year are entitled to hold office. All officers are eligible for reelection to consecutive terms.

Section 3. Term of Office: The President, Vice-President, Secretary, and Treasurer shall each serve for a term of one year or until their successors are elected. The NASN Director shall serve for one four-year term. All terms of office shall begin June 1, with exception of the NASN Director whose term shall begin after NASN installation.

Section 4. Vacancy: A vacancy in the office shall be filled by appointment of the Executive Board, who has the authority to request a special election.

Article VII - Duties of the Executive Board

Section 1. Duties: The offices shall perform the duties prescribed by these Bylaws.

1. The President shall:
   1. Preside at all meetings of the Executive Committee, the annual meeting and at all membership meetings.
   2. Appoint such special committees as deemed necessary.
   3. Be an ex-officio member of all committees, except the Membership/Nomination committee.
   4. Perform such other duties as may be required.
2. The Vice President shall:
   1. In the absence or disability of the President, perform the duties of the President.
   2. Perform such other duties as may be required or assigned by the President.
   3. Serve as a leader or member of other committes as assigned by the President.
3. The Past President shall:
   1. In the absence or disability of the President and Vice President perform the duties of the president.
   2. Perform such other duties as may be required or assigned by the President.
4. The NASN Director shall:
   1. Attend the annual meeting of the National Association of School Nurses and NASN Board of Director Meetings.
   2. Act as liaison for ASNA/NASN.
5. The Secretary shall:
   1. Record the proceedings of all meetings of the organization.
   2. Perform such other duties as may be assigned by the President.
6. The Treasurer shall:
   1. Have general supervision of the financial affairs of the organization.
   2. Perform such other duties as may be assigned by the President.
   3. Act as chairperson of the Financial Committee.

Section 2. Performance: If an officer misses two consecutive Executive Board meetings without authorized excuses that officer may be removed from office. The President has the authority to excuse an officer from attending a meeting.

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Article VIII - Membership Meetings

Section 1. Composition: The composition of the membership meetings include the elected officers. The Standing Committee chairperson as defined in Article X and interested members.

Section 2 . Duties: The Executive Board shall:

1. Formulate Standing Committee guidelines, which shall be reviewed periodically.
2. Approve Standing Committee members who are appointed by the President.
3. Approve plans, including budget, for the annual conference.
4. Perform business matters that properly come before it.

Section 3. Meetings: Meetings of the Executive Committee shall be held at least once a year. Meetings of the Executive Board shall be held at least quarterly.

Section 4. Quorum: A minimum of three members of the Executive Board shall constitute a quorum.

Article IX - Executive Board Duties

Section 1. Annual Meeting: The Association shall hold an annual meeting to: Conduct business, hear reports of progress of the past year, amend bylaws, and provide continuing education.

Section 2. Special Meetings: Special meetings of the general membership concerning National or Regional matters may be called by the Executive Board as it deems proper and necessary.

Section 3. Quorum: A majority of active members present shall constitute a quorum.

Section 4. Voting: Decisions shall be made by a majority vote of the members present.

Article X - Standing Committees

Section 1. Titles: There shall be the following standing committees: Finance, Legislative, Membership/Nominations, Professional Development, and Newsletter.

Section 2. Composition: The composition of the standing committees shall be approved by the Executive Board.

Section 3. Duties: The members of all organizations standing committees shall perform the duties of their committees as set forth in these bylaws.

Section 4. Professional Development: The Professional Development Committee shall:

1. Be composed of a chairperson and other members.
2. Provide programs that promote the professional and personal growth of school nurses.
3. Assist the conference planners as needed.

Section 5. Finance: The Finance Committee shall:

1. Be composed of the Treasurer as chairperson and other members.
2. Study fiscal matters of the organization.
3. Prepare and present a financial report annually at the general meeting.
4. Obtain a majority vote of full membership for any expenditure over $1,500.00, excluding the annual ASNA Conference.

Section 6. Legislative: The Legislative Committee shall:

1. Be composed of a chairperson and other members.
2. Work to establish relationships, which will inform the membership of legislation affecting school health services and school nursing.
3. Review pending legislation relative to school health services, school nursing, and the welfare of children.

Section 7. Membership/Nominations: The Membership/Nominations Committee shall:

1. Be composed of a chairperson another members.
2. Promote membership in the Association and follow guidelines as established by the Executive Board.
3. Place on the ballot the name of at least one candidate for each office to be filled. Collect and tally all ballots received

Section 8. Newsletter: The Newsletter Committee shall:

1. Be composed of a chairperson and other members.
2. Work with the Executive Committee to send a minimum of two organization Newletters each fiscal year to all members

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Article XI - Elections

Section 1. Elections: Nominations for offices will be taken from the members during the annual meeting. Online voting will be available to members for two weeks and will begin two days after commencement of the ASNA annual meeting. At that point, votes shall be tallied. A majority of votes will determine the election.

Section 2. Eligibility: Only Active members of the organization shall be eligible to be elected to office, as per Article VI, Section 2.

Article XII - Amendments

Section 1. These bylaws can be amended by a two-thirds vote, of members present at the annual meeting.

Article XIII - Parliamentary Authority

Section 1. Roberts Rules of Order newly revised shall apply on all questions of procedure and parliamentary laws not specified in these bylaws.

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